Fuelled allows organizations to securely manage multiple users within a single company account.

Instead of sharing one login across an entire organization, each employee can have their own account with access tailored to their responsibilities.

Examples include:

Each user can be assigned a Role that determines what they can see and do inside Fuelled.

As organizations grow, not every employee should have access to everything.

For example:

A Yard Foreman may need access to:

But should not have access to:

Meanwhile an Executive may need:

But may never edit equipment records.

Role-based access allows organizations to maintain security while giving employees access to the tools they need.

Fuelled uses a simple hierarchy:

Organization
├── Roles
│ ├── Admin
│ ├── Asset Manager
│ ├── Operations
│ ├── Sales
│ └── Viewer
│
└── Team Members
├── John Smith
├── Sarah Johnson
├── Mike Brown
└── Emily Davis

Each Team Member is assigned a Role.

The Role determines the permissions available to that user.

Roles are permission templates that define what users can access.

Examples:

Full access to all areas of Fuelled.

Can:

Recommended for:

Read-only access.

Can:

Cannot:

Recommended for:

Organizations can create their own roles.

Examples:

Each role can have customized permissions.

To create a role:

The role becomes available immediately for assignment to team members.

Every role can be configured using Read and Write permissions.

Read access allows users to view information.

Example:

A user with Read Equipment permission can:

✅ View equipment records

✅ Search equipment

✅ View asset details

❌ Cannot modify records

❌ Cannot create assets

❌ Cannot delete assets

Write access allows users to create and modify information.

Example:

A user with Write Equipment permission can:

✅ Create equipment

✅ Edit equipment

✅ Update records

✅ Change statuses

✅ Upload files

Controls access to company dashboards and operational summaries.

Recommended For:

Controls access to Asset Manager Equipment.

Permissions Include:

Recommended For:

Controls access to Asset Manager Parts.

Permissions Include:

Recommended For:

Controls access to Marketplace Listings.

Permissions Include:

Recommended For:

Controls access to customer records and marketplace inquiries.

Recommended For:

Controls access to organizational locations.

Permissions Include:

Recommended For:

Controls access to organizational divisions.

Permissions Include:

Recommended For:

Controls access to bundled equipment and inventory packages.

Recommended For:

Controls access to transportation and shipment management.

Recommended For:

Controls access to equipment appraisal requests and reports.

Recommended For:

Controls access to subscription and payment settings.

Recommended For:

Controls access to users, invitations, and roles.

Recommended For:

Controls access to integrations and system connections.

Recommended For:

To invite a user:

The user will receive an email invitation to join your Fuelled organization.

Pending Invitations display users who have not yet accepted their invitation.

Administrators can:

This helps track onboarding progress.

Only provide users with the access they need.

Avoid granting Admin access unless necessary.

Create standardized roles for common job functions.

Examples:

This simplifies management as your team grows.

Audit user access periodically.

Remove access for:

Most employees should not have access to:

Reserve these permissions for trusted administrators.

Executives often need visibility but not editing rights.

A Viewer role provides reporting access while protecting operational data.

Access:

✅ Equipment

✅ Parts

✅ Locations

❌ Billing

❌ Team Management

❌ API

Access:

✅ Listings

✅ Customers

✅ Packages

❌ Billing

❌ User Management

Access:

✅ Equipment

✅ Parts

✅ Locations

✅ Business Units

✅ Reporting

Access:

✅ Dashboards

✅ Reports

✅ Asset Visibility

❌ Editing

❌ Administrative Controls

Team Management allows organizations to securely control access throughout Fuelled.

By combining Team Members, Roles, and Permissions, organizations can ensure employees have access to the information they need while protecting critical company data.

A well-structured permission system improves security, accountability, operational efficiency, and organizational control across every area of Fuelled.