Understanding Asset Manager Statuses in Fuelled
Asset Manager statuses help your organization track equipment throughout its lifecycle, from initial cataloguing and operational availability through sale or disposal.
These statuses apply to the equipment record itself and help your organization maintain accurate internal inventory records.
Looking for Marketplace Listing statuses?
Fuelled uses a separate status system for equipment being marketed or sold through the Fuelled Marketplace.
Overview
Asset Manager statuses represent the internal state of equipment within your organization.
An Asset Manager status applies whether or not the equipment has ever been listed for sale on the Fuelled Marketplace.
For example, equipment may be:
Available for operational use
Temporarily unavailable
Being prepared for sale
Sold
Awaiting disposal
Scrapped
Missing information and requiring review
Marketplace Listings use a separate status system to track their marketplace and sales lifecycle.
Asset Manager Statuses
Available
The equipment is active within your inventory and available for operational use, transfer, sale, or future listing.
Use this when:
Equipment is operational
Equipment is available for deployment
Equipment is available for transfer
Equipment may be sold or listed in the future
Equipment is actively part of your organization's inventory
Example:
A compressor package that is currently available for deployment or may be sold in the future.
Sold
The equipment has been sold and is no longer owned by your organization.
The equipment record can remain within Fuelled for historical reporting and record keeping.
Use this when:
Ownership has transferred
The sale has been completed
The asset should no longer be treated as active inventory
Historical records should be retained
Example:
A separator package that has been sold to another operator.
Unavailable
The equipment is temporarily unavailable for operational use, transfer, or sale.
Use this when:
Equipment is undergoing repair
Equipment is awaiting inspection
Equipment is temporarily inactive
Equipment cannot currently be deployed
Equipment should not currently be considered available inventory
Example:
A compressor undergoing maintenance before being returned to service.
Draft
The equipment record is still being created and is not yet complete.
Use this when:
Cataloguing is still in progress
Equipment information is incomplete
Specifications still need to be entered
Photos or documents still need to be uploaded
The record is not yet ready to be treated as complete inventory
Example:
A newly created equipment record that still requires specifications, photos, or supporting documentation.
Pending Scrap
The equipment has been identified as a candidate for disposal or scrap, but the disposal process has not yet been completed.
Use this when:
Scrap approval is pending
Disposal is awaiting internal approval
Scrap value is being reviewed
The equipment is undergoing a final disposition review
Example:
A damaged tank that has been identified for removal but is still awaiting approval to be scrapped.
Scrapped
The equipment has been permanently removed from service and disposed of.
Use this when:
Equipment has been dismantled or destroyed
Equipment is no longer safe or economical to repair
Scrap processing has been completed
The asset should no longer be treated as active inventory
Example:
An unusable vessel that has been removed from inventory and sent for scrap.
Pending Sell
The equipment has been identified or approved for sale but has not yet completed the process of being listed or sold.
Use this when:
Equipment has been approved for sale
Internal sale approvals are underway
Equipment is being prepared for the marketplace
Listing creation is underway
Your organization intends to sell the equipment
Example:
A compressor package that has been approved for sale and is being prepared for a Marketplace Listing.
Once a Marketplace Listing is created, the listing has its own Marketplace Listing status.
Review Required
Additional information or review is required before the equipment record can be considered complete.
This status commonly appears during imports, Quick Catalogue workflows, or when equipment records are created with incomplete information.
Use this when:
Specifications are missing
Photos require review
Documents are missing
Equipment information requires validation
Someone on your team needs to complete or approve the record
Example:
Equipment added through Quick Catalogue that requires additional specifications or internal review before the record can be completed.
Common Asset Manager Workflows
Asset Manager statuses help your organization understand where equipment sits within its internal lifecycle.
New or Incomplete Equipment
Review Required → Draft → Available
The equipment is reviewed, completed, and added to active inventory.
Equipment Temporarily Unavailable
Available → Unavailable → Available
Equipment becomes temporarily unavailable due to maintenance, inspection, or another operational reason before returning to inventory.
Equipment Being Prepared for Sale
Available → Pending Sell
The organization decides to sell the equipment and begins preparing it for the marketplace or another sales process.
Once a Marketplace Listing is created, the listing follows its own Marketplace Listing status workflow.
Equipment Leaving Service
Available → Pending Scrap → Scrapped
The equipment is identified for disposal, approved for scrap, and permanently removed from service.
Equipment Sold
Available or Pending Sell → Sold
Once ownership has transferred and the transaction is complete, the equipment can be marked as Sold.
Asset Manager vs. Marketplace Listing Statuses
Fuelled uses two separate status systems because Asset Manager records and Marketplace Listings represent different things.
Asset Manager Statuses | Marketplace Listing Statuses |
Track the equipment record | Track the Marketplace Listing |
Represent the internal equipment lifecycle | Represent the marketplace and sales lifecycle |
Apply whether or not equipment is listed | Apply to Marketplace Listings |
Focus on inventory, ownership, availability, and disposition | Focus on listing visibility and sales progression |
For example, an equipment record may have an Available Asset Manager status while its Marketplace Listing is still Draft.
The two statuses do not always need to be the same.
Best Practices
Use Review Required when an equipment record requires additional information or validation.
Use Draft while your team is completing the equipment record.
Use Available when equipment is active within your organization's inventory.
Use Unavailable when equipment is temporarily unavailable but remains part of your inventory.
Use Pending Sell once a decision has been made to prepare the equipment for sale.
Use Pending Scrap while disposal is being reviewed or approved.
Use Scrapped once the disposal process has been completed.
Use Sold once ownership has officially transferred.
Remember that an Asset Manager status does not always need to match the status of a Marketplace Listing.
Need Help?
If you're unsure which Asset Manager status to use, contact the Fuelled support team for assistance.
If you're looking for information about equipment being marketed or sold on Fuelled, see Understanding Marketplace Listing Statuses in Fuelled.